Contract Administration and Contract Management Support - Administrative Services Officer 6 - Environmental Services (2024)

Position Overview

Infrastructure and Health Support Services, a division of Canberra Health Services, are responsible for:

• Capital Project Delivery.
• Facilities Management.
• Minor Works Team and Off-Site Maintenance.
• Safety and Risk.
• Domestic and Environmental Services.
• Food Services.
• Sterilising Services.
• Security Services.
• Fleet Management.

The Business Operations Team ensures best practice contract management principles during the operational phases of our commercial contracts. All contract management activity undertaken by the team will align under the foundation pillars of the contract management framework, developed to directly support CHS’ Corporate Strategy Plan.

University of Canberra Hospital Facilities Maintenance (UCH FM) is a section which manages both outsourced and in-house facilities management and maintenance services to UCH. Ten distinct service lines are provided by head contractor BGIS under the UCH FM Contract, delivering a people-centred physical environment and support services that promote patient recovery and the wellbeing of all facility stakeholders.

Domestic and Environmental Services (DES) manages the contracts providing cleaning, clinical waste streams and linen services to Canberra Hospital and extended CHS sites. Together, DES and UCH FM form part of the combined Commercial Contract Management unit within Business Operations Division.

Duties

About you

CHS is committed to workforce diversity and to creating an inclusive workplace. As part of this commitment, we welcome applications from all diversity groups. Aboriginal and Torres Strait Islander peoples, people with disability and people who identify as LGBTQIA+ are particularly encouraged to apply.

Behavioural Capabilities

To be successful in this position, you will need:

• High level communication skills and interpersonal skills.
• Professional and personable with the ability to develop and maintain effective relationships with key stakeholders within Canberra Health Services.
• Adaptability and flexibility to accommodate change and provide responsive services to meet clients’ needs.
• Ability to respond to and prioritise competing and often urgent requests in a calm and efficient manner while also maintaining high work standards and accuracy.

Position Requirements / Qualifications

Mandatory

• Contract administration experience.
• Relevant accounting or financial management qualifications, or equivalent experience.
• CHS is leading the drive to digitally transform health service delivery in Australia through the implementation of a territory wide Digital Health Record. Computer literacy skills are required which are relevant to this role as you will be responsible for completing required documentation and becoming a proficient user of the Digital Health Record and/or other Information Technology systems; once proficient, you will need to remain current with changes, updates and contingencies.

Desirable

• Have an understanding of how the National Safety and Quality Health Service (NSQHS) indicators align with this role.
• Fulfil the responsibilities of this role in alignment to the CHS Exceptional Care Framework, Clinical Governance Framework, Partnering With Consumers Framework and all other related frameworks.

Please note prior to commencement successful candidates will be required to:

• Undergo a pre-employment National Police Check.

What you require (key selection criteria)

1. Proven knowledge and demonstrated experience in contract administration and procurement activities that include alignment to legislative regulations and policies
2. Proven experience in financial management, including experience delivering and analysing financial reports to inform business decision making.
3. Demonstrated ability to manage projects that includes the establishment of project objectives, timelines, communication plans and alignment to the CHS policy and legislation framework.
4. A proven ability to utilize effective communication and interpersonal skills to maintain stakeholder relationships and achieve admin support outcomes.
5. Demonstrates a commitment to work, health and safety (WH&S) and the positive patient experience and displays behaviour consistent with Canberra Health Services values of Reliable, Progressive, Respectful and Kind.

Work environment description

The following work environment description outlines the inherent requirements of the role and indicates how frequently each of these requirements would need to be performed. Please note that the ACT Public Service is committed to providing reasonable adjustments and ensuring all individuals have equal opportunities in the workplace.